Periodic Review of Course Information by Sponsoring Units

Policy Number: Not assigned a number

Effective Date: Fall 1999

Policy Title:  Periodic Review of Course Information by Sponsoring Units

Contact: Office of Academic Program Development 

Policy Statement: All course outlines will be reviewed by the department every five years and revised as necessary to reflect the current content. Where significant changes are made, changes to the course topics, textbooks, and any other affected aspects of the course must be submitted. The Senate Committee on Educational Policy and the Office of Programs and Academic Assessment request deans, directors, and department heads to encourage this updating procedure in individual units.

Reason for Policy: Course outlines quickly become outdated. It is in the University's best interest to have a centralized inventory of updated course information in order to provide students, the campus community, and outside agencies and accreditation organizations with accurate course information.

Who Should Read the Policy:  Faculty and staff at UIC who are involved in the creation, revision, or elimination of courses.

Policy History: 

  • In 1982 the Senate Committee on Academic Programs (SCAP) adopted the following policy statement as part of its Scope and Mission: "All course outlines will be reviewed by the department every five years and revised as necessary to reflect the current content. Where significant changes have been made, a new course outline must be submitted. SCAP requests deans, directors, and department heads to implement this updating procedure."
  • The updated version of the policy was endorsed by the Senate Committee on Educational Policy on April 13, 1999.

Procedures

It is anticipated that the modified course approval system will have an automated mechanism to remind units when courses need to be updated. It will be the responsibility of the department, however, to perform the review and submit changes and updates as necessary.

The schedule for the review and update of undergraduate and graduate courses will be staggered in order to alleviate pressure on the departments. The review cycle will be advertised to units so that they can make appropriate plans to undertake the review.