Clery Act Compliance

Policy Number: OPR-4600-002

Policy Title: Clery Act Compliance

Vice Chancellor/Associate Chancellor: Vice Chancellor for Administrative Services

Unit Responsible for Policy: Office of Preparedness and Response

Effective Date: February 7, 2022

Contact: Assistant Vice Chancellor

Policy Statement: The University of Illinois Chicago is committed to the welfare, health, and safety of its students, faculty, staff, patients, and visitors; the education of community members to make informed personal safety decisions; compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). The university will annually produce and disseminate an Annual Security and Fire Safety Report, identify Campus Security Authorities, maintain an administrative structure to manage Clery Act compliance, and comply with all other requirements of the Clery Act.

Reason for Policy: To establish parameters pursuant to compliance with the Clery Act at all university campuses.

Minority Impact Statement: The policy does not have a disproportionate or unique effect on UIC’s minority students, faculty, or staff.

Who Should Read the Policy: All current and prospective students and employees at all UIC campuses.

Definitions:

• Annual Security and Fire Safety Report (ASFSR): A report that reflects the university’s current policies that contains the information described in 34 C.F.R. § 668.46(b) and 34 C.F.R. § 668.49(b). The report must be distributed to all enrolled students and current employees by October 1 of each year, and a notice of the report must be provided to prospective students and prospective employees.
• Campus Security Authority (CSA): The four groups of individuals and organizations specified in the Clery Act and associated with the University who are required to report Clery Act crimes to aid in the collection of annual crime statistics: (1) All sworn officers of the University of Illinois Chicago Police Department; (2) individuals who have responsibility for campus security but who are not affiliated with UICPD, including contracted security; (3) any individual or organization specified in the campus safety and security policy statements as an individual or organization to which students and employees should report criminal offenses; and (4) any official of the campus who has significant responsibility for student and campus activities, including, but limited to, the Office of the Dean of Students and the UIC Title IX Coordinator, who has the authority and the duty to take action or respond to issues on behalf of the campus.

CSA Exemptions: Pastoral and professional counselors acting in the role of pastoral or professional counselors.

Procedures: More information on the Clery Act and university compliance can be found on the UIC Ready website.

Forms:

• CSA Incident Reporting Form
• Anonymous Incident Reporting Form
• Report Clery Geography Form

Related Laws, Regulations, Statutes, and Policies:

Federal

• Higher Education Act of 1965, 20 U.S.C. 1001 et. seq.,
• The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, 20 U.S.C. 1092(f); 34 C.F.R. 46;
• The Drug-Free Schools and Communities Act of 1989, 20 U.S.C. 1011i, 34 C.F.R. 86.100
• Higher Education Opportunity Act of 2008, 20 U.S.C. 1092(i); 34 C.F.R.668.49(b)
• Violence Against Women Reauthorization Act of 2013, L. No. 113-4
• Higher Education Opportunity Act, 20 U.S.C. 1001 et. seq.

State

• Campus Security Enhancement Act of 2008, 110 ILCS 12/1 et seq.
• Illinois Sex Offender Registration, 730 ILCS 152/115 et. seq.
• UIC Missing Students Policy, DOS-8100-001.R01
• UIC Policy Regarding Alcohol and Other Drug Use by Students and Employees, SDS-8200-001
• UIC Prohibition of Sex Discrimination, Sexual Harassment and Sexual Misconduct Policy, OAE-1100-001
• UIC Prohibition of Retaliation Following Claims of Unlawful Discrimination, OAE-1100-003
• UIC Student Records Policy

Document History: 

Approval date: February 7, 2022
Approved as: New policy